Employment Opportunity


Records & Evidence Specialist I

Sumner Police Department, Sumner, Washington

Salary: $2,317.60 - $2,882.40 Biweekly

Final Filing Date: November 13, 2024

The Police Records & Evidence Specialist performs a variety of complex, specialized and technical duties in the police department. The Police Records & Evidence Specialist is primarily responsible for providing generalized administrative support to the police department. This position staffs the police department’s front desk area and handles a variety of internal and external customer contacts and inquiries and also serves as the department’s primary property and evidence custodian. Work performed by this position is typically independent, but will collaborate with other employees, departments, and leadership as necessary to accomplish objectives. This position receives management direction, resources, and performance evaluations from the Police Support Services Manager.

Duties and Requirements Click to read more

Duties

Listed below are examples of typical duties:
  • Serves as administrative support and front-desk representative, handling both internal and external customer contacts, requests, and inquiries via phone, email, or in person.
  • Processes police and animal control case reports and provides case distribution to prosecutors, courts, and other law enforcement agencies.
  • Works with Metro Animal Services staff to process animal licenses and renewals.
  • Serves as the departments primary evidence and property custodian.
  • Receives, records, and stores property and/or evidence coming into the Property Room and maintain a legally sufficient chain of evidence.
  • Ensures all evidence and property bear appropriate case or tracking numbers, maintain a filing and tracking system database showing ownership, description, location, and related details.
  • Submits evidence for requested forensic testing and document outcomes.
  • Prepares reports and audits of all property and provide for disposition by sale, auction, donation, destruction, or release to owner in accordance with applicable rules and retention schedules.
  • Assists members of the public with non-emergency requests for service which do not require a commissioned officer’s immediate presence or involvement.
  • Receives, researches, and processes other records requests, such as employment-related record checks, clearance letters, or legal subpoenas for records.
  • Provides assistance to the public in accessing and using the domestic violence kiosk computer to petition for a domestic violence protection order.
  • Assists the public with utilizing the department’s prescription drug disposal bin. Coordinates with the disposal company to ensure the bin is emptied regularly.
  • Provides investigative or operational support to commissioned officers. Creates general or supplemental police reports to provide documentation of actions for criminal and non-criminal cases. Submits items into evidence or property per policy.
  • Assists with other Records Section duties as needed or directed.
  • Performs other duties or special projects as assigned.

 Earn a Degree in Crime Scene Investigation, Forensic Science, or Computer Forensics

Requirements

Education and Experience:
  • Must possess a high school diploma or equivalent.
  • Possession of, or ability to immediately obtain ACCESS Level I Certification.
  • A minimum of two years’ experience in law enforcement records and/or evidence is highly desirable.
  • Must possess a Washington State driver’s license with no serious or frequent driving violations.
Knowledge of:
  • Business English, spelling, grammar, and math.
  • Criminal justice system operations and regulations.
  • Public disclosure laws, including the WA Public Records Act and related statutes and exemptions.
  • Municipal government (or related) operations.
  • Laws, regulations, and policies governing the maintenance, retention and release of police records, property, and evidence.
  • Use of modernized computer information systems and software such as computer aided dispatch, police records management systems, spreadsheets, MS Office products.
Ability to:
  • Work independently and/or collaboratively to make decisions of high legal importance and impact.
  • Effectively prioritize workflows and decision-making with minimal direction.
  • Routinely handle highly sensitive materials and information while maintaining confidentiality.
  • Quickly and accurately understand and follow written and oral instructions.
  • Maintain a high level of accuracy.
  • Work effectively with diverse groups and individuals, including public agencies, elected and appointed officials, and the general public.
  • Work compassionately with crime victims and with others who may be in emotional or other distress.
  • Exercise discretion, tact, courtesy, and patience with difficult internal and external customers.
  • Simultaneously coordinate and manage various tasks and projects with rapidly changing priorities.
  • Package, store, and document evidence and property in accordance with strict standards.
  • Understand the relationship between court procedures and property retention and how and when to seek evidentiary releases.
  • Properly dispose of property/evidence in accordance with local, state, and federal laws.
  • Learn and comprehend multiple bodies of law, specialized language, terms and office equipment.
  • Use multiple technology systems and computer databases to enter, retrieve, or otherwise process information and data.
  • Maintain reliable and dependable attendance.
  • Contribute to the Department Mission.

Do you have the Education Required? See available on-line and campus-based degree programs now!

How to apply: Apply online

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Posted: October 30, 2024


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