Evidence Property Clerk

Duties:

ESSENTIAL DUTIES: Will include, but not be limited to:

• Receive and properly package and store all evidence/property obtained by Department personnel.
• Properly dispose/release/transport all property/evidence received, including drugs for chemical testing, according to mandatory procedures.
• Answer questions from the public on procedural aspects of evidence storage/disposal, and testify in court on storage and handling procedures.
• Handling large sums of currency requiring the ability to summarize and record monies taken in.
• Responsible for evidence keys, lockers, the storage room and its contents, plus stocking the packaging and squad car supply boxes room with ample supplies, as well as maintaining the condition and packaging of evidence within the storage rooms.
• Maintain accurate and legible records of items disposed/received/transferred by means of chain-of-custody.
• Maintain a consistent and reliable attendance record.
• Return property to owners; make contact and set up appointments.
• Have evidence ready on time for Investigators / Officers for court.
• The ability to follow procedures put in place from the State, DA’s Office, FBI and State Crime Lab as well as keep up on changes to those procedures.

ASSOCIATED DUTIES:

• Assist other department clerical staff on a fill-in or as-needed basis.
• Perform related duties as assigned by supervisor.
• Share miscellaneous departmental tasks equally with co-worker.

Requirements:

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: H

• igh school diploma or its’ equivalency.
• Knowledge of formatting, proofreading, use of basic arithmetic, and filing, typically gained through one year of clerical/secretarial training or experience.
• Knowledge of computer software programs (Microsoft Office Suite) to facilitate data input and retrieval.
• Basic keyboarding skills.
• Oral communication skills required to deal with the public.
• Excellent organizational skills.
• Ability to work well and get along with others and take direction from supervisors.
• Ability to handle a variety of evidentiary / photographic items, including those of an offensive or graphic nature.
• Ability to successfully complete a confidential background check (Because of the nature of the job, any criminal record could adversely affect placement).
• Ability to work independently and assume responsibility.
• Ability to learn assigned tasks rapidly, follow established departmental procedures, and maintain confidentiality.
• Willingness to attend training sessions or seminars.

SPECIAL REQUIREMENTS: Within one year of obtaining the position, the following trainings should be completed:

• 2-day course for “Evidence and Property Room Management” through the International Association of Property & Evidence Inc. (I.A.P.E.)
• 1-day course on use of internal database known as B.E.A.S.T.

Supplemental Information

PHYSICAL DEMANDS OF THE POSITION:

• Standing, walking, sitting and stooping;
• Kneeling crouching, balancing and bending/twisting.
• Reaching, feeling, talking, and hearing;
• Lifting, carrying, pushing/pulling, up to 50 pounds.
• Handling, grasping, and fingering: filing, typing, etc.

ENVIRONMENTAL/WORKING CONDITIONS OF THE POSITION:

• Inside air-conditioned office/storage room environment.
• Sitting and typing for long periods of time.
• Exposure to a fast-paced, stressful working environment.
• Some handling of biohazard material.

EQUIPMENT USED:

• Copy machine, computer software and hardware, fax machine, telephones, and paper shredder, ladders, handcart.

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