Employment Opportunity

Evidence - Administrative Coordinator

San Ramon Police Department, San Ramon, California

Salary: $79,028.63 - $98,789.15 Annually

Final Filing Date: May 13, 2021

The Police Department is currently seeking to fill one Administrative Coordinator - Evidence position. This position performs a variety of technical and clerical duties related to the storage, protection, delivery, release, and disposition of evidence and property found and/or recovered for safekeeping. Work is performed with latitude for independent decision-making within guidelines of policies and procedures. This position involves frequent internal contacts within the department and with other City departments and frequent external contact with the public, requiring the ability to deal with some non-routine problems within general guidelines.

Duties and Requirements Click to read more


Typical Duties
  • Oversees and ensures that the office administrative functions of the organizational unit to which assigned are effectively carried out.
  • Performs difficult, complex, technical, and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills, and a detailed knowledge of the activities and procedures specific to the department or unit to which assigned.
  • Evaluates the operations and activities of the office; recommends improvements and modifications; prepares various reports on operations and activities; considers resource availability; negotiates timelines as needed.
  • May supervise staff, including determining workloads and schedules, evaluating staff performance, providing training and making hiring, promotion and disciplinary recommendations.
  • Assists in the preparation of the annual budget for the assigned organizational area, including compiling data, making revenue projections and recommending service levels and enhancements; monitors and tracks expenditures, ensuring the department remains within approved budget allocations.
  • Attends to a variety of administrative details such as keeping informed of departmental/division activities, transmitting information, developing, implementing and interpreting policies and procedures and monitoring day to day operations of the functional area to which assigned.
  • Performs a variety of administrative support duties such as negotiating pricing agreements with vendors for equipment, supplies, printing services and office equipment maintenance under established guidelines; processes bills and invoices for payment; prepares and transmits a variety of financial documents and maintains records of financial transactions; may oversee the collection and record keeping of and/or collect and account for fees and other monies collected.
  • Provides technical assistance to staff on operational issues such as personnel policies, purchasing, record keeping, training, risk management and contract administration.
  • Performs project research and report preparation related to the activities of the organizational unit to which assigned; may prepare and update a variety of periodic and special narrative, accounting, database and statistical reports.
  • Represents the office at meetings as assigned; acts as liaison between the department director and other staff or the public, coordinating resolutions to problems when appropriate.
  • Receives and screens visitors and telephone calls requiring the use of judgment and the interpretation of policies, rules, procedures and ordinances.
  • Prepares correspondence, reports, forms, vouchers, work orders, and specialized documents related to the organizational unit to which assigned from drafts, notes, brief instructions, corrected copy, or dictated tapes; proofreads materials for accuracy, completeness, compliance with departmental policies, formatting, and correct English usage, including grammar, punctuation, and spelling.
  • Performs other duties of a similar nature or level.
The Ideal Candidate
  • Knowledge of principles and practices related to computerized inventory control;
  • Experience with recording and preserving evidence related to the handling, storage, release and destruction of evidence and property;
  • Knowledgeable in the functions of a municipal law enforcement agency;
  • Able to prepare and maintain accurate records;
  • Organized with ability to prioritize workload;
  • Writes legible, clear and concise reports and correspondence using correct grammar, punctuation and spelling;
  • Performs basic math related to the accounting for large sums of money;
  • Able to identify special handling requirements for hazardous/biohazard materials; and
  • Able to resolve conflict and effectively work with members of the public who may become agitated.

Knowledge and Abilities

Knowledge of:
  • Standard office administrative practices and procedures. Codes, policies, regulations and procedures related to the department to which assigned. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Basic principles and practices of public agency budget administration. Organization and function of public agencies, including the role of an elected City Council and appointed committees and task forces. Applicable policies, technical processes, and procedures related to department operations and services. Principles and practices of data collection and report preparation. Computer applications related to the work, including word processing, web administration, database, and spreadsheet applications. Business arithmetic, financial, and statistical techniques. Record keeping principles and procedures. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff, in person and over the telephone.
Ability to:
  • Plan, organize, administer, coordinate, review, evaluate and personally participate in comprehensive administrative support services. Supervise, select, train, motivate, and evaluate the work of administrative staff. Perform technical, specialized, complex and difficult office administrative work requiring the use of independent judgment. Interpret and implement policies, procedures and computer applications related to the department or organizational unit to which assigned. Analyze and resolve office administrative and procedural problems. Perform basic research and prepare reports and recommendations. Oversee projects or programs and/or monitor the work of staff. Establish and maintain a variety of filing, record keeping, and tracking systems. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and specialized software applications programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.


Minimum Qualifications - Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
  • Education - Equivalent to completion of two years of college-level coursework in business or a field related to the work
  • AND
  • Experience - Three (3) years of office administrative or lead experience in the area of assignment.
  • Successful candidate will be required to possess the Basic Property/Evidence Management Certificate and IAPE certification upon completion of the probationary period.
Desirable Qualifications
  • At least two (2) years of experience in performing evidence control and/or processing legal documents or one (1) year experience processing and collecting evidence in the law enforcement field.

Do you have the Education Required? See available on-line and campus-based degree programs now!

How to apply: Apply online

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Posted: May 1, 2021

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